SB 248

Currently, the Public Records Board supervises the state's public records

management and preservation program and may set retention schedules for public

records. Except as specifically authorized by law, no public record may be disposed

of without the approval of the board. With the approval of the board and compliance

with statutory standards, a state officer or agency may transfer public records to

microfilm format, and subject to standards prescribed in rules promulgated by the

Department of Administration, may transfer public records to optical disk or

electronic format. If applicable standards for transfer of the records are adhered to,

records reproductions in the authorized formats have the same status for evidentiary

purposes as the original records. In lieu of disposal, the board may transfer selected

public records to the State Historical Society for preservation. Currently, none of

these records management and preservation procedures apply to records and

correspondence of members of the legislature.

This bill deletes the current exception for records and correspondence of

members of the legislature, thereby making the records and correspondence subject

to the public records management and preservation program.